Kansas Document Translation Services
Apostille Authentications provides certified document translation for people and businesses across the State of Kansas, from $65 per page, with most translations ready in 1 to 2 business days. Every translation comes with a signed certificate of accuracy. We work remotely from our office in Lake Oswego, in the Portland, Oregon area: you upload your documents through the quote form and we return the translation electronically or by mail. This page also sets out the Kansas rules that affect translated documents.
Upload your document below as a PDF, JPEG, PNG or Word file, or call (971) 514-3743 for a quote.
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What Kansas agencies and USCIS expect from a translation
Federal immigration filings follow one rule wherever you live. Under 8 CFR 103.2(b)(3), any document containing foreign language submitted to USCIS must be accompanied by a full English translation that the translator has certified as complete and accurate, along with the translator’s certification of competence to translate from the foreign language into English. Our certificate of accuracy is written to that standard.
Kansas state offices set their own requirements, and they differ. Some ask only for a certified translation, some want the translator’s statement notarized, and a document going abroad may need an apostille on top. Ask the receiving office what it requires before you order. We cannot promise that any agency will accept a document, but we can prepare the translation in the form you are asked for.
Apostilles: the Kansas Secretary of State in Topeka
Apostilles and authentications for Kansas documents are issued by the Kansas Secretary of State. The office lists the documents it can certify: Kansas birth, marriage and death certificates, Kansas divorce decrees, diplomas from Kansas schools (which may require notarization by a Kansas notary), judgments from a Kansas court, and other documents issued by a public authority or notarized by a Kansas notary.
Two points matter for translations. First, the Secretary of State accepts documents in a foreign language as long as the notarization is in English. Second, the notarization must be by a Kansas notary. When a translation needs to be notarized for Kansas, for example for a Kansas apostille, we hire a notary commissioned in Kansas to notarize the translator’s statement.
For a court judgment, the signature of the court official must be on file with the Secretary of State, and the request form asks for that official’s printed name and title. The Secretary of State’s page does not describe a separate county certification step for notarized documents.
| Fee | $10 per document (in effect since March 2, 2026) |
|---|---|
| Request form | Form DC, Request for Document Certification, in English or Spanish |
| Processing | Form DC says requests are generally processed within 3 to 5 business days of receipt |
| Address | Kansas Secretary of State, Docking State Office Building, 915 SW Harrison Street, Topeka, KS 66612 |
| Payment | Check or money order to Kansas Secretary of State, or credit card; cash is not accepted |
| Return | U.S. mail, your own prepaid envelope or label, or FedEx to a U.S. address using section 6 of Form DC with card details |
| Contact | 785-296-4564 or kssos@ks.gov |
Kansas vital records: the Office of Vital Statistics
Certified copies of Kansas birth, death, marriage and divorce certificates come from the Office of Vital Statistics, part of the Kansas Department of Health and Environment (KDHE). The Secretary of State points apostille applicants to this office for certified copies. According to Sedgwick County’s records guidance, the state office holds marriage certificates for marriages since May 1, 1913 and divorce certificates for divorces since July 1, 1951, and it issues only certified records to people who qualify.
If you need a Kansas record translated for use abroad, order the certified copy first, then the apostille, and tell us whether the receiving country wants the translation attached before or after the apostille is issued.
| Fee | $20 for the first certified copy and $20 for each additional copy of the same record ordered at the same time; the fee includes a five-year search and is kept if no record is found |
|---|---|
| Office of Vital Statistics, Curtis State Office Building, 1000 SW Jackson, Suite 120, Topeka, KS 66612-2221 | |
| Walk-in | Customer service lobby, first floor of the Curtis State Office Building, main entrance at 10th and Jackson, Monday to Friday, 9 a.m. to 4 p.m., except holidays |
| ID | Current government-issued photo ID, or two alternative documents from the office’s list |
What a Kansas notary can and cannot do with a translation
Kansas law limits what a notary commission covers. Under K.S.A. 53-5a25, a commission does not authorize a notary to draft legal records, give legal advice or otherwise practice law, to act as an immigration consultant or an expert on immigration matters, or to represent anyone in an immigration or citizenship proceeding.
The same statute bars a notary who is not a Kansas-licensed attorney from using the term ‘notario’ or ‘notario publico’, or an equivalent non-English term, on business cards, advertisements, notices or signs. A non-attorney notary who advertises must include a statement that they are not an attorney and may not draft legal records or give advice on legal matters, including immigration.
In practice, a notarized translation means the notary notarizes the translator’s signed statement. The notary does not vouch for the translation itself, and a Kansas notary is not an immigration adviser.
Kansas courts and interpreters
The Kansas Judicial Branch states that it does not currently offer court interpreter certification. It runs a basic Court Interpreter Orientation; finishing it earns a certificate of completion, which the branch says is not Kansas court interpreter certification. Certification from another state can serve as evidence of an interpreter’s qualifications, and each judicial district has a language access coordinator.
Interpreting in a hearing and translating a written exhibit are different jobs. If you plan to file a foreign-language document in a Kansas district court, ask the clerk or your attorney what form of translation the judge expects.
Driver's licenses: foreign licenses and documents
The Kansas Division of Vehicles, part of the Department of Revenue, says Kansas reciprocates with all U.S. territories and Taiwan, and it publishes a separate reciprocity page under which a holder of a valid, unexpired South Korean license can transfer it without a written or driving exam. A license from any other country means taking the vision, written and driving exams.
Non-U.S. citizens are verified through the federal SAVE system, and an unexpired foreign passport with a valid U.S. entry marking is on the list of lawful presence documents. The Division’s pages we reviewed do not publish a translation rule for foreign licenses or supporting documents, so confirm with the driver’s license office (KDOR_DL@KS.GOV) before paying for a translation.
Languages in Kansas and how to order
Census Bureau QuickFacts, based on the 2020 to 2024 American Community Survey, reports that 12.1 percent of Kansans age 5 and older speak a language other than English at home and that 7.4 percent of residents are foreign born.
We translate 100 languages. The most requested are Spanish, Russian, Hindi, Urdu, Chinese, Vietnamese, Arabic and Czech; ask us about any other language. To order from anywhere in Kansas, upload a PDF, JPEG, PNG or Word file through the quote form, or call (971) 514-3743 between 9:00 a.m. and 5:00 p.m. We confirm the price, translate and certify the document, and send it back electronically or by mail. Tell us at the start if you need the statement notarized or help with a Kansas apostille.
Translation pages for Kansas cities
We have a page for each of these Kansas cities, with the local offices, courts and schools that affect a translation there:
Topeka · Wichita · Overland Park · Kansas City · Olathe · Lawrence
- Kansas apostille service, when the original record needs an apostille too
- All document translation services
Kansas document translation questions
The Kansas Secretary of State issues apostilles and authentications from the Docking State Office Building, 915 SW Harrison Street, Topeka, KS 66612. Requests are made on Form DC.
The Kansas Secretary of State charges $10 per document, a fee that took effect on March 2, 2026. Payment is by check, money order or credit card; cash is not accepted.
Yes, if it is notarized by a Kansas notary. The Kansas Secretary of State accepts documents in a foreign language as long as the notarization is in English.
The federal rule, 8 CFR 103.2(b)(3), requires a full English translation with the translator’s certification of completeness, accuracy and competence. It does not mention notarization, and the rule is the same in Kansas as in every state.
A Kansas notary commission does not authorize giving legal advice or acting as an immigration consultant under K.S.A. 53-5a25. A notary who is not a Kansas attorney also may not advertise as a ‘notario’ or ‘notario publico’.
Apostille Authentications charges from $65 per page for certified translation, and most orders are ready in 1 to 2 business days. The work is done remotely from the Portland, Oregon area and returned electronically or by mail.
Sources
The local details on this page come from these official sources.
- Kansas Secretary of State: Apostilles and Authentications
- Kansas Secretary of State: Form DC
- KDHE Office of Vital Statistics: walk-in orders
- KDHE Office of Vital Statistics: mail orders
- K.S.A. 53-5a25, notary prohibited acts
- Kansas Notary Handbook
- 8 CFR 103.2, eCFR
- Kansas Judicial Branch: Court Interpreter FAQs
- Kansas Division of Vehicles: driver’s license questions
- Kansas Division of Vehicles: proof of identity
- Kansas Division of Vehicles: South Korean reciprocity
- Sedgwick County: marriage and divorce records
- U.S. Census Bureau QuickFacts: Kansas
Get your Kansas translation started
Upload your document for a quote, or call (971) 514-3743 and tell us where the translation is going. We confirm the level of certification you need before any work begins.