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Portland Apostille Services in Oregon

Apostille Request Form

Oregon issues apostilles in one place only: the Secretary of State office in Salem, about an hour from Portland. Drop your document at our Hillsboro, Lake Oswego or Vancouver office and our courier hand-delivers it for you. $195, with next-day service available.

Where to Get an Apostille in Portland

There is no state apostille office in Portland. Every Oregon apostille is issued by the Secretary of State in Salem, so the usual choices are to drive there, mail your document and wait, or hand it to a local service.

Documents sent by mail can be delayed or go missing in transit. We do not mail yours to the state: our courier carries it to the Secretary of State by hand and brings it back, so it stays in our hands the whole way. We serve Portland and the rest of Multnomah County from our Hillsboro, Lake Oswego and Vancouver offices.

For state fees, steps and timelines, see our full Oregon apostille service guide.

Navigating the FBI Background Check Apostille in Oregon process can be a complex endeavor if you’re unfamiliar with the procedures. An apostille serves as a vital certification authenticating the origin of a public document, rendering it legally acceptable abroad. If you find yourself in need of a Portland, Oregon birth certificate apostille or require certification for any other document issued in Portland, Oregon for international use, this guide will provide a step-by-step walkthrough. If you also need to expedite FBI Background Check Apostille in Oregon, understanding the specific requirements and timelines is crucial to ensure a smooth process.

Hillsboro Office

9620 NE Tanasbourne Dr, Suite 300, Office 39, Hillsboro, OR 97124
Phone: (971) 514-3743
Document drop-off: Monday to Friday 9:00 am to 5:00 pm, Saturday 9:00 am to 2:00 pm
Appointments are preferred, and walk-ins are welcome.

Lake Oswego Office

5 Centerpointe Dr, Suite 400, Office 87, Lake Oswego, OR 97035
Phone: (971) 514-3743
Appointments are preferred. Call to confirm drop-off hours.

Vancouver Office

201 NE Park Plaza, Suite 221, Vancouver, WA 98684
Phone: (360) 998-7302
Appointments are preferred. Call to confirm drop-off hours.

If you cannot come in, we offer mobile pickup: we come to you to collect your documents. You can also mail them to us, and our mobile notaries serve the greater Portland metro area.

What It Costs

  • Oregon apostille: $195 for the first document and $20 for each additional document. The price includes the $10 Oregon state fee.
  • FBI background check apostille: $195 regular or $390 expedited.
  • Documents from other states: $195 for most states. New York is $350 for the first document and $65 for each additional one.
  • Certified translation: $65 per document, done in house.

Two different authorities issue apostilles for Portland residents. Oregon documents, such as birth certificates and notarized papers, are apostilled by the Oregon Secretary of State in Salem. An FBI background check is a federal document, so it is apostilled by the U.S. Department of State in Washington, D.C., not by Oregon. We handle both. For federal documents, see our Oregon FBI apostille service.

How Long It Takes

  • Oregon documents: next day, or within 10 business days. The price is the same either way.
  • Documents from other states: 10 business days, depending on state delays.
  • FBI background checks: 5+ weeks regular, or 10 business days expedited. Our courier hand-delivers them to the US Department of State in Washington, DC.
  • Certified translation: 1 to 2 business days.

Personal documents

Corporate documents

  • Certificates of incorporation
  • Certificates of good standing
  • Certificates of origin
  • Trademarks/patents
  • Business power of attorney
  • FDA certificates
  • Invoices and free sale certificates
  • Department of the Treasury [form 6166]
  • Foreign government certificate CFG

Academic documents

Portland births at OHSU, Legacy, Providence and Kaiser hospitals are registered in the county where the hospital is, usually Multnomah County. The Oregon Center for Health Statistics, which issues certified copies for every Oregon birth, is also in Portland, in the Portland State Office Building on NE Oregon Street, by appointment. Bring the certified copy and we will check it before filing.

Call Us To Book An Appointment

How to Get an Apostille in Portland

  • Get the right version of your document: a certified copy for a birth, marriage or divorce certificate, or a notarized original for other documents.
  • Bring it to our Hillsboro, Lake Oswego and Vancouver offices, whichever is closest to you, or mail it to us. If you cannot come in, ask about mobile pickup.
  • Tell us the destination country, so we can confirm whether you need an apostille or embassy legalization.
  • Our courier hand-delivers your document to the Oregon Secretary of State in Salem, or to the US Department of State for federal documents.
  • Pick up your apostilled document at the office, or have it shipped back to you with tracking.

Not sure which version of your document you need? Call (971) 514-3743 before you order a copy. Checking first avoids the most common reason documents are rejected, which is sending the wrong type of copy.

Portland Records Offices and Who We Serve

Portland’s records are spread across several offices, and knowing which one issues your document saves a trip.

Multnomah County Recording (marriage records)

Certified copies of Multnomah County marriage records come from the Division of Assessment, Recording and Taxation in the Multnomah Building on SE Hawthorne Boulevard. Parts of Portland are in Washington and Clackamas counties, whose records come from Hillsboro and Oregon City.

Multnomah County Circuit Court (court records)

Certified divorce, adoption and name-change judgments come from the Circuit Court records office at the Central Courthouse downtown.

Who uses our service in Portland

Portland clients include OHSU and Portland State researchers and graduates, University of Portland, Reed and Lewis & Clark students heading abroad, law firms with international clients, and families across the city with ties to Mexico, Vietnam, Ukraine, Ethiopia and China. Portland clients can drop off at our Lake Oswego or Hillsboro office, each about 20 minutes from downtown.

Common Apostille Questions in Portland

At our Hillsboro, Lake Oswego and Vancouver offices. Bring the certified copy to whichever is closest and our courier hand-delivers it to the Oregon Secretary of State in Salem.

Next day, or within 10 business days. The price is the same for both.

Our service is $195 for the first document and $20 for each additional document. That includes the $10 Oregon state fee.

Your documents are carried by hand between us and the government office. Our courier takes them in and brings them back, so they are not sent through the mail to the state, which is where documents are most often delayed or lost.

An apostille is a physical certificate attached to your original document, so the document has to be dropped off or mailed to us. You can start your order online or by phone.

You need one when a country that belongs to the Hague Apostille Convention asks for your US document. Countries outside the Convention require embassy legalization, which we also handle.

Yes. Each state apostilles its own records, and we process documents for all 50 states. Most states are $195 and take 10 business days, depending on state delays.

Not by the state. FBI background checks are federal documents and go to the US Department of State in Washington, DC. Our courier hand-delivers them: $195 regular in 5+ weeks, or $390 expedited in 10 business days.

Yes. We offer mobile document pickup for customers in Portland who cannot come to the office. Call (971) 514-3743 to arrange a time.

Yes. We provide certified document translation in house for $65 per document, with a turnaround of 1 to 2 business days, so you do not need to find a separate translator. We can translate your document and have it apostilled in the same order.

Appointments are preferred. Call (971) 514-3743 to book a time or to confirm drop-off hours at the office closest to Portland.

Nearby Cities We Serve From Portland

For every Oregon location, see our Oregon apostille service page.

Certified translation in Portland

If your document also needs to be translated, see our certified translation services in Portland, Oregon. Translation starts at $65 per page and most orders are ready in 1 to 2 business days.